📥 Invoice Received
Step 1 of 5 · Capture
🤖 Mellistra AI
🔍 3-Way PO Matching
Step 2 of 5 · Validate
🤖 Mellistra AI · Exception Detected
Installation fee variance of +$800 detected against PO-2026-0382. Checking contract clause §4.2 for approved rate schedule… Vendor rate card shows $3,600 is the current billable rate. Within 30% tolerance threshold — drafting resolution.
⚡ Auto-Resolving Exception
Step 3 of 5 · Resolve
🤖 Mellistra AI · Taking Action
Contract §4.2 confirms installation rate updated to $3,600 effective Jan 2026. PO amendment required. Auto-updating PO and notifying approver via Slack.
📧 Vendor Email Sent
"Hi Acme — confirmed installation rate of $3,600 per contract update. Invoice approved."
✓ Delivered 0.3s ago
💬 Slack Notification
@sarah.chen — PO-2026-0382 updated, INV-847 ready for final approval. 1 click needed.
✓ Sent to #ap-approvals
⏱ Awaiting approval
SLA: 2 hours · Current: 0:47
✅ Approval & Payment Release
Step 4 of 5 · Approve
✓
Captured
✓
Matched
✓
Resolved
👤
Approved
💳
Released
Sarah Chen · AP Manager · 1:02 AM
Approved INV-2026-00847 · $24,800.00
✓ Approved
Time from invoice receipt to approval: 8 seconds · Manual equivalent: ~22 minutes
🤖 Mellistra AI · Releasing Payment
Approval received. Generating ACH payment file for $24,800.00 to Acme Supply Co. · Writing back to NetSuite GL account 5100 · Logging immutable audit trail entry #AU-29847.
🎉 Invoice Complete
Step 5 of 5 · Done
Invoice Processed Autonomously
INV-2026-00847 · $24,800 · Acme Supply Co.
Payment released · ERP updated · Audit trail logged
Payment released · ERP updated · Audit trail logged
8s
Total Time
$0
Human Cost
100%
Touchless
✓ NetSuite synced
✓ Audit log saved
✓ Vendor notified
2,847 invoices this month